Job Title: Executive Assistant / Office Manager
Job Overview:
Contemporary Staffing Solutions is seeking a Executive Assistant / Office Manager to join our client in a role that supports key business operations and contributes to important organizational initiatives. This Hybrid, Direct Hire opportunity based in Philadelphia, PA offers the chance to play a central role in executive support, office administration, and day to day business coordination. The individual in this position will collaborate across multiple functions, helping to keep operations organized, communication flowing smoothly, and strategic priorities moving forward. Success in this role requires strong organizational abilities, sound judgment, adaptability, and a proactive approach to supporting a dynamic business environment.
Compensation:
$60,000 - $80,000
Work Schedule:
Monday through Friday, standard business hours
Key Responsibilities of the Executive Assistant / Office Manager:

• Coordinate executive scheduling, business priorities, and key meetings while ensuring effective communication and seamless calendar management.
• Oversee administrative operations, including office coordination, meeting logistics, workspace organization, and support for daily business functions.
• Facilitate internal and external correspondence by managing communications, preparing materials, and serving as a dependable point of coordination.
• Support operational projects and organizational initiatives, including maintaining business resources and assisting with administrative updates as needed.
• Deliver administrative assistance for employee onboarding activities and finance related processes such as invoice handling and payment documentation in partnership with appropriate stakeholders.

• 3 or more years of experience in executive support, office administration, or a related business support capacity.
• Demonstrated success supporting senior leaders and managing confidential information with professionalism and discretion.
• Strong proficiency with Microsoft Office applications, email management tools, and general business technology platforms.
• Excellent organizational, interpersonal, and multitasking capabilities with the ability to balance shifting priorities independently.
• Experience working in a flexible, fast paced environment; exposure to finance administration, accounts payable functions, healthcare, biotechnology, pharmaceutical, or related industries is preferred.

Why Join Us?
This opportunity offers meaningful involvement in both executive operations and broader business activities, allowing you to make a visible impact across the organization. You will work closely with leadership and cross functional partners while gaining exposure to operational processes, administrative management, and ongoing business initiatives. The role provides an excellent environment for professionals who enjoy variety, collaboration, and hands on responsibility.
About Us:
Contemporary Staffing Solutions (CSS) is a trusted leader in providing contract, temporary, temp to hire, and direct hire staffing solutions. With decades of experience, we have grown from a staffing agency into a nationwide provider of workforce management solutions. Our niche recruitment expertise spans Accounting & Finance, Call Center & Office Support, Human Resources, Sales & Marketing, and Information Technology. Explore more about CSS and how we connect great talent with exceptional opportunities by visiting Contemporary Staffing Solutions.